Online Exams Quick Reference Guide
Quick access to essential information for online exams. Bookmark this page for fast reference!
🎯 At a Glance
| Feature | Description |
|---|---|
| Exam Type | Multiple Choice Questions (MCQ) |
| Access | Mobile App & Web Portal |
| Grading | Automatic & Instant |
| Attempts | One-time only (no retakes) |
| Security | 6-digit exam key required |
| Duration | Teacher-defined time limit |
| Results | Available immediately after submission |
👔 For Administrators
Quick Setup Checklist
- Classes and sections configured
- Subjects assigned to classes
- Teachers assigned to subjects
- Students enrolled in classes
- Question bank populated
- Exam permissions configured
Essential Actions
| Action | Location | Time Required |
|---|---|---|
| Create Question | Exams → Online Exam Questions | 2-3 min/question |
| Import Questions | Exams → Online Exam Questions → Import | 5-10 min (bulk) |
| Create Exam | Exams → Online Exams → Create | 3-5 minutes |
| Add Questions to Exam | Open Exam → Add Questions | 5-10 minutes |
| View Results | Open Exam → Results | Instant |
| Export Results | Results View → Export | 1-2 minutes |
Key Responsibilities
✅ Before Exam:
- Verify question quality
- Ensure system is functional
- Check teacher/student access
✅ During Exam:
- Monitor system performance
- Provide technical support
- Track participation
✅ After Exam:
- Review results analytics
- Address student concerns
- Archive exam data
👨🏫 For Teachers
Creating an Exam - Quick Steps
- Navigate: Exams → Online Exams → Create
- Fill Details:
- Title (clear, descriptive)
- Class & Section(s)
- Subject
- Start Date & Time
- End Date & Time
- Duration (in minutes)
- Exam Key (6 digits)
- Add Questions: Choose from bank, create new, or random
- Review & Publish
Question Creation Shortcuts
| Question Type | How to Create | Marks Assignment |
|---|---|---|
| Single Answer | Add 2-6 options, check ONE correct | Set marks per question |
| Multiple Answer | Add 2-6 options, check MULTIPLE correct | Set marks per question |
| With Image | Upload image after entering question text | Same as above |
Time Planning Guide
| Exam Length | Suggested Duration | Questions per Minute |
|---|---|---|
| 10 questions | 15-20 minutes | 1.5-2 min/question |
| 20 questions | 30-40 minutes | 1.5-2 min/question |
| 30 questions | 45-60 minutes | 1.5-2 min/question |
| 50 questions | 75-100 minutes | 1.5-2 min/question |
Common Commands
| What You Want | How to Do It |
|---|---|
| Edit exam before students start | Find exam → Edit icon |
| Add more questions | Open exam → Add Questions |
| Remove a question | Open exam → Question list → Remove |
| View who attempted | Open exam → Results |
| Download results | Results view → Export button |
| Delete exam | Find exam → Delete (only if no attempts) |
Best Practice Reminders
✅ Build question banks BEFORE creating exams
✅ Test with a dummy exam first
✅ Set realistic time limits (1.5-2 min/question)
✅ Share exam key ONLY when exam starts
✅ Mix difficulty levels (easy, medium, hard)
✅ Review questions for clarity and accuracy
👨🎓 For Students
Taking an Exam - Quick Guide
Before You Start:
- ✓ Stable internet connection (Wi-Fi preferred)
- ✓ Fully charged device
- ✓ Quiet environment
- ✓ Have exam key ready
- ✓ Know exam duration
During the Exam:
- Enter 6-digit exam key
- Read each question carefully
- Select answer(s)
- Navigate: Next/Previous buttons
- Watch the timer
- Submit before time expires
After Submission:
- View your results immediately
- Check marks obtained / total marks
- Note your percentage
- Review performance (if allowed)
Quick Troubleshooting
| Problem | Quick Fix |
|---|---|
| Invalid Exam Key | Verify with teacher, try again |
| Exam won't load | Refresh page/app, check internet |
| Timer not showing | Continue answering, note start time |
| Lost connection | Reconnect quickly, refresh page |
| Can't submit | Check internet, try again, wait 30 sec |
Exam Key Rules
🔑 Do:
- Get key from teacher before exam time
- Enter exactly as given (6 digits)
- Keep it confidential
🔑 Don't:
- Share with others before exam
- Add spaces or extra characters
- Use old/expired keys
Answer Selection Guide
Single Answer (Radio Buttons ○):
○ Option A
● Option B ← Select ONE only
○ Option C
○ Option D
Multiple Answer (Checkboxes ☑):
☑ Option A ← Can select multiple
☐ Option B
☑ Option C ← Must select ALL correct
☐ Option D
Time Management Tips
| Time Remaining | What to Do |
|---|---|
| 75-100% | Work steadily, read carefully |
| 50-75% | Maintain pace, skip hard questions |
| 25-50% | Speed up, return to skipped questions |
| 10-25% | Answer all remaining, make educated guesses |
| < 10% | Submit immediately after final review |
Important Reminders
⚠️ ONE attempt only - You cannot retake the exam
⏰ Auto-submit - Exam submits automatically when time expires
✅ All or nothing - For multiple-choice, select ALL correct answers
📵 Stay focused - Avoid switching apps/tabs
💾 Auto-save - Your answers are saved as you go
👨👩👧👦 For Parents
Monitoring Your Child
Where to Check:
- Parent App/Portal → Select Child → Exams → Online Exams
What You'll See:
- Upcoming exam schedule
- Exam status (Upcoming/Ongoing/Completed)
- Results after completion
- Marks and percentages
Helping Your Child Prepare
Before Exam:
- Quiet study space ready
- Device fully charged
- Internet connection tested
- Child has exam key
- Understand exam schedule
During Exam:
- Minimize distractions at home
- Don't interrupt unless emergency
- Be available for tech issues
- Monitor from a distance
- Don't help with answers
After Exam:
- Review results together
- Celebrate success positively
- Discuss areas for improvement
- Contact teacher if concerns
- Plan for next exams
📊 Grading System Quick Reference
How Marks Are Calculated
Single Answer Question (5 marks):
✓ Correct answer selected = 5 marks
✗ Wrong answer selected = 0 marks
✗ No answer selected = 0 marks
Multiple Answer Question (10 marks):
✓ ALL correct selected, NO wrong = 10 marks
✗ Some correct, some missing = 0 marks
✗ All correct + any wrong = 0 marks
✗ No answer selected = 0 marks
Grading Formula
Obtained Marks = Sum of marks from correct answers
Total Marks = Sum of marks from all questions
Percentage = (Obtained Marks / Total Marks) × 100
Example Calculation
Exam with 20 questions:
- Questions 1-10: 2 marks each = 20 marks
- Questions 11-20: 3 marks each = 30 marks
Total Marks = 50
Student scores:
- Questions 1-8: Correct = 16 marks
- Questions 9-10: Wrong = 0 marks
- Questions 11-18: Correct = 24 marks
- Questions 19-20: Wrong = 0 marks
Obtained Marks = 40
Percentage = (40 / 50) × 100 = 80%
🔧 Common Issues & Quick Fixes
For Students
| Issue | Quick Fix | Time |
|---|---|---|
| Exam won't start | Check start time, verify exam key | 1 min |
| Invalid key error | Recheck key with teacher, avoid spaces | 2 min |
| Page froze | Refresh browser/app, answers auto-saved | 1 min |
| Timer disappeared | Continue answering, time still counting | 0 min |
| Can't select answer | Click directly on option text or button | 30 sec |
| Submit button disabled | Ensure all questions visited/answered | 2 min |
| Connection lost | Reconnect internet, refresh immediately | 2 min |
For Teachers
| Issue | Quick Fix | Time |
|---|---|---|
| Can't create exam | Check permissions, verify class/subject | 2 min |
| Questions not visible | Filter by correct class/subject | 1 min |
| Can't edit exam | Students already started - cannot edit | N/A |
| Results not showing | Wait for students to submit, refresh page | 1 min |
| Wrong marks total | Recalculate question marks assignment | 5 min |
For Administrators
| Issue | Quick Fix | Time |
|---|---|---|
| System slow during exam | Check server load, optimize database | 10-15 min |
| Import failed | Verify Excel template format, check data | 5 min |
| Teachers can't access | Verify permissions, check role assignment | 3 min |
| Results missing | Check database, run result recalculation | 5-10 min |
📱 Platform-Specific Tips
Mobile App
Android:
- Disable notifications during exam
- Use Do Not Disturb mode
- Close other apps to free memory
- Ensure stable connection (WiFi preferred)
iOS:
- Enable Guided Access (Settings → Accessibility)
- Disable notifications
- Close background apps
- Keep device plugged in if battery < 50%
Web Portal
Recommended Browsers:
- Chrome 90+ (Best performance)
- Firefox 88+
- Safari 14+
- Edge 90+
Browser Tips:
- Close unnecessary tabs
- Clear cache before important exams
- Disable browser extensions
- Allow pop-ups for 4SCH domain
🎯 Success Metrics
For Teachers
Good Exam Indicators:
- 90%+ student participation
- Average completion time = 60-80% of duration
- Score distribution shows variety (not all 100% or all 0%)
- No technical issues reported
- Clear question performance data
For Administrators
System Health Indicators:
- < 2% student technical issues
- All exams start/end on time
- Zero data loss incidents
- 95%+ successful submissions
- Positive teacher/student feedback
📞 Quick Support
Student Issues
- Ask teacher via 4SCH messaging
- Check FAQ
- Contact school IT support
Teacher Issues
- Check Full Online Exams Guide
- Contact school admin
- Reach out to 4SCH support
Technical Problems
- Email: support@4sch.com
- Phone: [Your School's IT Support]
- Portal: Contact Support
🔗 Related Resources
- 📚 Complete Online Exams Guide
- 📊 Interactive Workflow Diagrams
- 🔧 Full Troubleshooting Guide
- ❓ Frequently Asked Questions
💡 Pro Tips
For Teachers
🎯 Create question banks by topic for easy reuse
🎯 Use random assignment to prevent cheating
🎯 Set durations generously - stressed students perform poorly
🎯 Review question difficulty distribution before publishing
For Students
🎯 Read all options before selecting
🎯 Answer easy questions first to build confidence
🎯 For multiple-choice: eliminate wrong options first
🎯 Don't change answers unless you're certain
For Administrators
🎯 Schedule lighter exams during system maintenance
🎯 Build comprehensive question banks in off-peak times
🎯 Monitor first few exams closely to catch issues early
🎯 Keep backup of question banks and results
🚀 Ready to get started? Jump to the Complete Guide or explore Interactive Workflows!