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Getting Started with 4SCH

Whether you're new to 4SCH or helping your school transition from paper records or another system, this guide will walk you through the first steps.

New to 4SCH? Three Ways to Get Started​

4SCH is a modern enterprise School Management System designed to elevate service delivery for schools, enabling schools to much more effectively orchestrate a very productive teaching and learning process using modern technology.

There are three real ways a new school joins 4SCH. The right one depends on where you are right now:

🧪 Path 1: Try a Demo School (no commitment)​

The fastest way to see 4SCH in action — perfect when you're still evaluating the platform.

Step 1: Visit www.4sch.com.

Step 2: Click Create a Demo School (or the equivalent "try the platform" call to action on the homepage).

Step 3: Enter your name, your email, and any school name (e.g. "Demo Academy"). Click Create Demo and you'll be signed in to a brand-new sample school in seconds.

The demo comes pre-loaded with sample classes, students, fees, and notifications, so you can explore every module without any setup work. Click around freely — the demo is intentionally protected so you can't break anything or charge real cards.

Demo Schools Are Shared and Reset

The demo data is shared across everyone trying the platform and gets reset periodically. Don't put any real student information into a demo school. When you're ready to use 4SCH for real, take Path 2 or 3.

Speed Things Up While You Wait

If you've just sent an inquiry (Path 2 below) and you're waiting for the 4SCH team to get back to you, take Path 1 in a separate browser tab. You'll arrive at first sign-in already knowing where everything is.

✉️ Path 2: Send a School Inquiry​

If you've found 4SCH on your own and you'd like to bring your school onto the platform, the simplest first step is to send an inquiry from our website.

Step 1: Go to www.4sch.com.

Step 2: Click Inquire about 4SCH in the top navigation.

Step 3: Fill in the short inquiry form:

  • Your school name
  • The email address we should reply to
  • A phone number so we can call you back if needed
  • A short note about your school — number of students, level (primary, secondary, etc.) and location

Step 4: Click Submit. You'll see a confirmation message right away, and a copy is also sent to the email address you provided.

Step 5: Our team reviews your inquiry — usually within one or two working days — and gets in touch to discuss your school's needs and walk you through the available subscription packages.

Don't see the Inquire button?

The public inquiry form is enabled by 4SCH. If you don't see the Inquire about 4SCH button on the homepage, your country or region may be using a direct-provisioning model instead — just email us using the details below and we'll take it from there.

🎓 Path 3: Provisioned Directly by Your 4SCH Support Contact​

If you've already spoken to someone on the 4SCH team — or if your school has been recommended through a partner — you don't need to fill in the inquiry form. Your support contact will provision your school directly and email you what you need to sign in.

What to expect in your welcome email:

  • The exact web address to sign in to your school's 4SCH dashboard (e.g. yourschool.4sch.com)
  • Your username (usually your email address)
  • A temporary password — you'll be asked to change this the first time you sign in
  • A short summary of which subscription package has been set up for you, or a note that you'll choose one yourself on first login
Can't find the welcome email?

Check your spam or junk folder — it sometimes lands there on the first delivery. If it still isn't there, reply to your support contact and they'll re-send it.

Need Help?​

Contact our support team at any time:

  • Email: info@ng.4sch.com
  • Phone/WhatsApp: +234 704 151 8843
  • Follow us: @ng4sch on social media

Your First Login​

Whichever path brought you here, your very first sign-in is the same.

Step 1: Access the System

  1. Open your web browser (Chrome, Firefox, or Safari recommended)
  2. Click the sign-in link in your welcome email, or go to your school's 4SCH URL (e.g. yourschool.4sch.com)
  3. Enter the username and temporary password provided
  4. Click Sign In

Step 2: Change Your Temporary Password On first sign-in 4SCH asks you to set a new password. Choose something strong and memorable, type it twice, and click Save.

Step 3: Understand Your Dashboard

What you see depends on your role:

  • Administrators see school-wide statistics, pending tasks, and quick access to settings
  • Teachers see today's classes, attendance reminders, and recent assignments
  • Parents see their children's recent activity, upcoming events, and fee status
  • Students see their timetable, assignments due, and recent grades

Step 4: A Couple of Quick Housekeeping Things From the profile menu in the top-right corner:

  1. Update your profile — add your full name, mobile number, and a profile picture
  2. Check your notification preferences — make sure email, in-app and push notifications are switched on so you don't miss anything important
First Time Using 4SCH?

Don't worry if things look unfamiliar. Click around and explore — you can't break anything! Each section of the dashboard has help text explaining what it does.

Choosing Your Subscription Package​

If you're a School Admin signing in for the first time, your dashboard will show one of two things:

  • A "Current Plan" banner at the top — if your 4SCH support contact already set up a custom subscription package for your school when they provisioned you, it's active and you don't need to do anything else right now. Read the Subscription & Billing guide to see what's included and how to view bills and receipts.

  • A prompt to choose a package — if no package was assigned for you, go to Settings → Subscription in the left menu. You'll see two tabs at the top: Recurring (auto-renews each month or term) and Prepaid (pay-as-you-go for a fixed period). Compare the preset packages — each card shows the price, the student and staff limits, and the modules included — then click Subscribe on the one that fits your school. Complete the payment via Paystack, Flutterwave or Stripe (depending on what's configured), and your plan is active immediately.

The full walkthrough — including how to view your billing history, download PDF receipts, switch on auto-renew, and what happens at expiry and during the grace period — is in the Subscription & Billing guide and the Choosing Your Subscription Package video tutorial.

What to Do First (By Role)​

If You're a School Administrator​

Your main job is to set up the school structure so everyone else can use the system.

Day 1: Subscription & Identity

  1. ✅ Confirm your subscription plan in Settings → Subscriptions (see the "Choose Your Subscription Package" section above)
  2. ✅ Open Settings → School Settings and check your school name, address and logo (these appear on every report card, receipt and printed page)
  3. ✅ Open Settings → Payment Configuration and confirm your payment provider shows a green Connected badge

Week 1: Basic Setup

  1. ✅ Create the current academic session (e.g., 2024/2025)
  2. ✅ Add terms/trimesters within the session
  3. ✅ Add all classes your school offers (e.g., Primary 1-6, JSS 1-3, SSS 1-3)
  4. ✅ Add sections/streams if you have multiple classes (e.g., JSS 1A, JSS 1B)

Week 2: Staff and Subjects

  1. ✅ Add all teachers and assign them roles
  2. ✅ Add subjects taught at each level
  3. ✅ Assign teachers to their subjects and classes
  4. ✅ Add non-teaching staff (bursar, secretary, front desk staff)

Week 3: Students and Parents

  1. ✅ Add students (manually or by importing from Excel)
  2. ✅ Add parent/guardian accounts for each student
  3. ✅ Link students to their parents in the system

Week 4: Final Configuration

  1. ✅ Set up fee structures and payment methods
  2. ✅ Create the school timetable
  3. ✅ Send welcome messages to all users
  4. ✅ Train teachers on basic features
→ Full School Administrator Guide

If You're a Teacher​

Your administrator has already set up the system. You just need to learn how to use it for your daily work.

Your First Day

  1. ✅ Log in and check your dashboard
  2. ✅ Review your assigned classes and subjects
  3. ✅ Familiarize yourself with the class list
  4. ✅ Check the school timetable

Your First Week

  1. ✅ Mark attendance for your classes
  2. ✅ Create your first assignment
  3. ✅ Enter grades for a recent test
  4. ✅ Send a message to parents

Common Questions

  • How do I mark attendance? Go to Classes → Select your class → Mark Attendance
  • Where do I enter grades? Go to Gradebook → Select subject → Enter marks
  • Can I message all parents at once? Yes! Use Messaging → Select class group
→ Full Teacher Guide

If You're a Parent​

Your school has invited you to track your child's progress on 4SCH.

What You Can Do

  • ✅ Check if your child attended school today
  • ✅ See grades from recent tests and exams
  • ✅ View the class timetable and exam schedule
  • ✅ Pay school fees online (if enabled)
  • ✅ Message your child's teachers
  • ✅ Download report cards

Getting Started

  1. Click on your child's name (if you have multiple children, you'll see all of them)
  2. Explore the tabs: Attendance, Grades, Timetable, Fees
  3. Enable notifications so you get alerts when grades are posted or fees are due
→ Full Parent Guide

If You're a Student​

You can now access your school information online—both on the web and via mobile app!

Access 4SCH:

  • Web Portal: https://ngs.4sch.com (perfect for assignments and study)
  • Mobile App: Download from Google Play or App Store (great for quick checks)

What You Can Do

  • ✅ View your class timetable
  • ✅ See your grades and attendance
  • ✅ Submit assignments online
  • ✅ Check announcements from school
  • ✅ Access and download study materials
  • ✅ Communicate with teachers
  • ✅ View fee payment information
  • ✅ Receive real-time push notifications (mobile app)

Getting Started

  1. Go to ngs.4sch.com or open the mobile app
  2. Log in with the credentials your school gave you:
    • School Code
    • GR Number (General Roll Number)
    • Password
  3. Check your dashboard for today's classes
  4. Look at upcoming assignments and their due dates
  5. Explore your grades to see how you're doing
→ Full Student Guide

Common Setup Challenges (and Solutions)​

"I can't log in"​

  • Check your username: It might be your email, staff ID, or admission number
  • Reset your password: Click "Forgot Password" on the login screen
  • Contact your admin: They can verify your account is active

"I don't see my classes" (Teachers)​

  • Your admin needs to assign you to classes in the system
  • Contact your school admin to add you to the correct subjects

"I can't see my child's information" (Parents)​

  • Your account may not be linked to your child yet
  • Contact the school office to link your account properly

"The system is slow"​

  • Check your internet connection
  • Try closing other browser tabs
  • Use Chrome or Firefox for best performance
  • Contact your admin if the problem persists

Moving from Paper to Digital​

If your school previously used registers and notebooks, here's how 4SCH replaces them:

Old Method4SCH Equivalent
Attendance registerDigital attendance marking (saves automatically)
Grade bookOnline gradebook (calculates averages automatically)
Report cardsGenerated automatically from entered grades
Fee receiptsDigital receipts (parents can download anytime)
Notice boardSchool announcements (sent to all phones instantly)
Teacher-parent meetingsIn-app messaging (anytime communication)
note

You don't have to stop using paper completely right away. Many schools run both systems side-by-side for one term while everyone gets comfortable with 4SCH.

Getting Help​

Need training?
Ask your school admin to organize a training session for your role.

Have a question?

  • Check this documentation for your specific role
  • Ask a colleague who's already using 4SCH
  • Contact your school admin

Found a problem?
Report it to your school admin. They can contact 4SCH support on your behalf.

Next Steps​

Now that you understand the basics, dive deeper into the guide for your role:

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