Online Exams Quick Reference - Printable Version
Print this page for quick access to online exam essentials!
🎯 QUICK FACTS
| Feature | Details |
|---|---|
| Exam Type | Multiple Choice Questions (MCQ) |
| Access | Mobile App & Web Portal (ngs.4sch.com) |
| Grading | Automatic & Instant |
| Attempts | One-time only (no retakes) |
| Security | 6-digit exam key required |
| Results | Available immediately after submission |
👔 ADMINISTRATORS - QUICK CHECKLIST
Before Creating Exams
- Classes and sections configured
- Subjects assigned to classes
- Teachers assigned to subjects
- Students enrolled in classes
- Question bank populated
Essential Locations
- Create Exam: Exams → Online Exams → Create
- Question Bank: Exams → Online Exam Questions
- Import Questions: Online Exam Questions → Import
- View Results: Open Exam → Results
Time Estimates
- Create question manually: 2-3 minutes
- Import questions (bulk): 5-10 minutes
- Create exam structure: 3-5 minutes
- Add questions to exam: 5-10 minutes
👨🏫 TEACHERS - QUICK GUIDE
Creating an Exam - 4 Steps
1. Navigate
- Exams → Online Exams → Create
2. Fill Details
- Title (clear, descriptive)
- Class & Section(s)
- Subject
- Start Date & Time
- End Date & Time
- Duration (minutes)
- Exam Key (6 digits)
3. Add Questions
- Select from bank
- Create new
- Random assignment
4. Review & Publish
- Check question count
- Verify total marks
- Announce to students
Time Planning
| Questions | Duration | Minutes/Question |
|---|---|---|
| 10 | 15-20 min | 1.5-2 min |
| 20 | 30-40 min | 1.5-2 min |
| 30 | 45-60 min | 1.5-2 min |
| 50 | 75-100 min | 1.5-2 min |
DO's and DON'Ts
✅ DO:
- Build question banks early
- Test with dummy exam first
- Mix difficulty levels
- Share exam key at exam time only
❌ DON'T:
- Share exam key days early
- Create questions night before
- Set unrealistic time limits
- Edit after students start
👨🎓 STUDENTS - QUICK GUIDE
Before Starting
- Stable internet (WiFi preferred)
- Fully charged device (100%)
- Quiet environment
- Exam key ready
- Full exam duration available
Taking the Exam - 6 Steps
1. Access
- Mobile: Exams tab → Online Exams
- Web: ngs.4sch.com → Exams → Online Exams
2. Find Exam
- Look for "Ongoing" status (green)
3. Enter Key
- Type 6-digit exam key (no spaces)
4. Answer Questions
- Single answer: Select ONE ○
- Multiple answer: Select ALL correct ☑
5. Watch Timer
- Keep track of remaining time
- Red timer = running low!
6. Submit
- Review answers if time allows
- Click Submit before time expires
Important Rules
⚠️ ONE attempt only - You cannot retake
⏰ Auto-submit - Exam submits when time expires
✅ All or nothing - Multiple choice needs ALL correct
📵 Stay focused - Don't switch apps
Answer Selection
Single Answer (○):
○ Option A
● Option B ← Select ONE only
○ Option C
Multiple Answer (☑):
☑ Option A ← Select ALL correct
☐ Option B
☑ Option C ← Must get all to earn marks
🔧 TROUBLESHOOTING - QUICK FIXES
Student Issues
| Problem | Quick Fix |
|---|---|
| Invalid exam key | Verify with teacher, no spaces |
| Exam won't load | Refresh page/app, check internet |
| Lost connection | Reconnect quickly, refresh |
| Can't submit | Check internet, wait 30 sec, retry |
| Timer disappeared | Continue answering, time still counts |
Teacher Issues
| Problem | Quick Fix |
|---|---|
| Can't create exam | Check permissions, verify class/subject |
| Questions not visible | Filter by correct class/subject |
| Can't edit exam | Students started - cannot edit |
| Results not showing | Refresh page, wait for submissions |
📊 GRADING SYSTEM
How Marks Work
Single Answer Question (5 marks):
- ✓ Correct answer selected = 5 marks
- ✗ Wrong answer selected = 0 marks
- ✗ No answer = 0 marks
Multiple Answer Question (10 marks):
- ✓ ALL correct + NO wrong = 10 marks
- ✗ Some correct, some missing = 0 marks
- ✗ All correct + any wrong = 0 marks
- ✗ No answer = 0 marks
Formula
Obtained Marks = Sum of correct answer marks
Total Marks = Sum of all question marks
Percentage = (Obtained / Total) × 100
Example
Exam: 20 questions
- Q1-10: 2 marks each = 20 marks
- Q11-20: 3 marks each = 30 marks
- Total: 50 marks
Student scores:
- Q1-8: Correct = 16 marks
- Q9-10: Wrong = 0 marks
- Q11-18: Correct = 24 marks
- Q19-20: Wrong = 0 marks
- Obtained: 40 marks
Result: 40/50 = 80%
📱 PLATFORM TIPS
Mobile App
Android:
- Disable notifications
- Use Do Not Disturb mode
- Close other apps
- WiFi preferred over data
iOS:
- Enable Guided Access
- Disable notifications
- Close background apps
- Keep device plugged in if battery < 50%
Web Portal
Best Browsers:
- Chrome 90+ (Recommended)
- Firefox 88+
- Safari 14+
- Edge 90+
Before Exam:
- Close unnecessary tabs
- Clear browser cache
- Disable extensions
- Allow pop-ups for 4sch.com
💡 PRO TIPS
For Teachers
🎯 Create question banks by topic for reuse
🎯 Use random assignment to prevent cheating
🎯 Set generous durations - stressed students fail
🎯 Review difficulty distribution before publishing
🎯 Be available during exam for support
For Students
🎯 Read all options before selecting
🎯 Answer easy questions first
🎯 Eliminate wrong options
🎯 Don't change answers unless certain
🎯 Submit 5 minutes before deadline
For Parents
🎯 Quiet study space ready
🎯 Test internet connection beforehand
🎯 Minimize household distractions
🎯 Be available for tech issues
🎯 Don't help with answers
📞 QUICK SUPPORT
Student Issues
- Ask teacher via 4SCH messaging
- Check FAQ documentation
- Contact school IT support
Teacher Issues
- Check online exams guide
- Contact school admin
- Reach 4SCH support
Technical Problems
- Email: support@4sch.com
- Phone: [Your School IT Support]
- Portal: Contact Support page
🔗 DOCUMENTATION LINKS
Full Guides:
- Complete Online Exams Guide
- Interactive Workflow Diagrams
- Troubleshooting Guide
- FAQ
Access: ngs.4sch.com → Help → Documentation
📋 EXAM KEY LOG (For Teachers)
Use this space to record exam keys:
| Exam Title | Class | Date | Exam Key | Notes |
|---|---|---|---|---|
Print Date: ________________
Printed By: ________________
4SCH School Management System
Online Exams Quick Reference v1.0
Printing Instructions
For Best Results
-
Print Settings:
- Paper: A4 or Letter
- Orientation: Portrait
- Color: Optional (works in B&W too)
- Pages: Print all or select specific pages
-
Page Breaks:
- Each section starts on a new page
- Easy to separate and distribute
-
Suggested Uses:
- Post in staff room
- Include in teacher handbook
- Share with IT support team
- Keep at computer stations
- Include in student orientation packets
Print Specific Sections
- Pages 1-2: For Administrators
- Pages 3: For Teachers
- Pages 4: For Students
- Pages 5-6: Troubleshooting & Grading
- Pages 7-8: Tips & Support
This document is designed to be printer-friendly with clear page breaks and minimal color requirements.